When you are choosing a software for board meetings you should look for a firm which offers a free trial or demo account. You will be able to see how simple the software is to use, and what it can offer. You should also ask about the customer service and how fast they will respond to your questions or concerns.

Board management tools can cut down on meeting preparation time by automating processes like finding the best times for meetings as well as collecting RSVP responses, and setting up meetings for regular meetings. They also allow you to share and collaborate on documents by placing them in a central place. Board meeting software can also reduce the cost of travel because it lets your members take part in meetings remotely.

When they’re in the office or on the road board members need access to their documents and meeting notes in real-time. Choose a platform with mobile support, so that directors can access it from anywhere and at any time. Accessing meeting materials on their smartphone or tablet allows them to be connected with the board even if they are away from their office or remote location.

The best board portals are equipped with enhanced security features to keep sensitive http://digitalboardroom.net/best-practices-for-strategic-planning-in-a-cohesive-team-environment information safe. You should look for certifications such as SOC-II to ensure that confidential documents that the board reviews remain within the virtual boardroom and aren’t a target for litigation or fishing expeditions. The board should also be able to allow anonymity in voting on sensitive issues to make sure that everyone’s voices are heard.